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Add accessibility tags to PDF files to make sure that people who use screen readers and other assistive technologies can read and navigate a document with Tables of Contents, hyperlinks, bookmarks, alt text, and so on. Accessibility tags also make it possible to read the information on different devices, such as large type displays, personal digital assistants PDAs , and mobile phones.
The fastest and easiest way to make sure your PDF is accessible is to run the Accessibility Checker before you generate or save your document as a PDF. After you've addressed any issues found by the Accessibility Checker, Office will use that information to create accessibility tags in the PDF.
Before generating a PDF, run the Accessibility Checker in your document to make sure it is accessible to everyone. For instructions, go to Improve accessibility with the Accessibility Checker. The Save As dialog box opens. To browse for a save location, select Browse.
Navigate to the location where you want to save the file, and then select PDF in the Save as type list. Select the Document structure tags for accessibility checkbox, and then select OK. Before generating your PDF, run the Accessibility Checker to make sure your document is easy for people of all abilities to access and edit. Under Choose a Folder , choose a folder that you have already used or select Browse for Additional Folders to choose a different folder.
Select Options , make sure that the Document structure tags for accessibility checkbox is selected, and then select OK. Select Options , make sure that the Document structure tags for accessibility checkbox is selected, and then click OK.
Improve accessibility with the Accessibility Checker. Check accessibility while you work in Office apps. Make your content accessible to everyone with the Accessibility Checker. Select Best for electronic distribution and accessibility uses Microsoft online service. This ensures the PDF is tagged. Note: At Microsoft, your security and privacy are very important to us. To convert a Word document to PDF, we send the document over to a secure Microsoft service over the internet for conversion.
The converted file is then sent back to your device immediately. The Microsoft online service doesn't store any of your file content on our servers. You can save the converted file in your preferred location. For more information, see Why does the Microsoft online service need to convert some Office files?
You'll see a link to download your PDF document. In the notification panel, find the name of your document under Current downloads , and do one of the following:. To save in a different location, press Save As. In the Save As dialog box, you can type a new file name and choose the folder you want. Click the Save button. If you want to open the document or the folder, choose the option you want in the notification bar.
In the Save As dialog box, select Options. Top of Page Office Before generating your PDF, run the Accessibility Checker to make sure your document is easy for people of all abilities to access and edit. Select the File tab, and then select Save As. Under Choose a Location , choose where you want to save the file. To apply your changes, select Save. Top of Page See also Improve accessibility with the Accessibility Checker Check accessibility while you work in Office apps Make your content accessible to everyone with the Accessibility Checker.
Office for Mac Before generating your PDF, run the Accessibility Checker to make sure your document is easy for people of all abilities to access and edit. Select Export. Office for web Before generating your PDF, run the Accessibility Checker to make sure your document is easy for people of all abilities to access and edit. On the ribbon, select the File button.
Select the Save As option. In the notification panel, find the name of your document under Current downloads , and do one of the following: To save in the default location, choose Save. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped.
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